When you start planning you event, it is crucial to send out a save-the-date notice as soon as you have one, and in some cases before you have even booked your venue. Why? Because people have lots of competition for their time—other events and vacation plans to name two.
And there is no reason not to be as creative in a save-the-date as you want to be with your actual online invitation. And the stronger the connection between the theme of your event, the invitation design, and the save-the-date design idea, the better.
Here are some ideas about how to use WeInvite to make the communication/invitation as special as you want the event to be:
Planning a wedding? Have a photograph of the loving couple in black-and-white in a vintage setting, which you can create in our custom invitation platform and templates.
Planning an anniversary party? Get hold of a picture of the happy couple from the year they got married or met. Your invitees love to see old photographs of their friends’ wearing bell-bottoms, wide neckties, haircuts that have not been seen since the 70s or 80s. Is the party for grandparents? The older the setting in the photo, the more fun and the more people like it.
This is how you create a personalized save-the-date but think forward and determine the look of your custom invitation as well, and make sure the visuals and the feel of the invitation are connected to the save-the-date notice.
Planning a birthday or retirement party for a loved one? Think of how much fun it is to see your honoree through the years. A photo for each decade of life? If the guest of honor is a youngster—18 years old, for example—a picture of the birthday boy or girl from each year of life. This makes a wonderful impression and is very motivating to save-the-date. “This is a party I do not want to miss” is the thought that runs through the heads of your invitees. The pictures can be incorporated into a calendar template and sent out as an e-invite from your WeInvite dashboard.
If you are planning a wedding, get the key dates in the couple’s relationship and build a calendar—the date they met, the first date, first Broadway Show they saw, first concert, the day they met the other’s family, their first vacation together—leading up to the engagement date and wedding date.
Is the wedding or event you are planning to go to be in a formal venue? A museum? A high-end hotel or banquet facility? Tease the vibe of the wedding in the save-the-date by dressing the couple or guest of honor up and doing a photo shoot at a beautiful Victorian venue, formal gardens or historic mansion.
If you are sending out your save-the-date in winter, secure permission to take the photo at an indoor Arboretum or Botanical Gardens. When you send out your actual custom invitations, bring flower gardens back into the e-invitation for consistency.
These days it is relatively easy to find someone in your circle of friends with the ability to create videos and slideshows. Apps make it easier than ever. Plus, chances are the couple has shot a bunch of videos on their phones that can be drawn from to mix with newly shot video. The video should be no longer than 90 seconds at the most, but shorter is better. You can also create an impactful, emotional slideshow video with music under the photos and insert text easily in an app such iphoto.
Photoshop is widely used and can be the key to creating a special and memorable save-the-date. Take a photo of the couple or the guest of honor and put them in various funny settings—in Las Vegas with Celine Dion; in Chicago with Michael Jordan; in Times Square with Yankee homerun slugger Aaron Judge. You get the idea. Choose the stars and celebrities according to the couple’s or guest of honor’s personal favorites or heroes.
If your event is a wedding, and the proposal is planned, then snap some pictures at the location where the big question was popped. Take some video to get immediate reaction from the couple. They can do this themselves, or maybe the one proposing can pre-arrange to have a friend shooting photos and video out of site. Use those photos/and or video in your save-the-date. That way you have created a narrative for your invitees. You have shared the big moment with them. How can they resist wanting to be a witness to the real event.Wrap-up:
While everyone you are inviting to your special event is invited for a reason—because they are close friends of the guest(s)-of-honor--it doesn’t mean they don’t have competition for their time and the date you are setting aside.
So, the more you can involve your invitees in the story behind the event, the more apt they will be to prioritize your special event. Use WeInvite to create, send and manage your invitations, manage your RSVPs, and send out reminders. We take the management burden off your hands, so you can focus on the quality of the actual event experience and create a memory that will last forever.